You can put a 30-day, no-cost courtesy hold on any one available date you’d like. This must be done in writing via email to our Special Events Team. The hold starts the day you confirm your request or the day of your scheduled tour. Once 30 days have passed, if there’s another party interested in the same date, you will have 48 hours to make your decision. We will honor your hold until another party challenges. If you decide to move forward with booking, Philbrook must receive a signed contract and the event rental deposit. Inquiry of a date does not guarantee a hold.
Philbrook Museum of Art is a unique and romantic setting for weddings and celebrations of all sizes. With indoor and outdoor facilities available, the “most beautiful place in Oklahoma” provides numerous opportunities and customizations throughout the journey to your big day. Take advantage of one or more of these opportunities. Create memories that last a lifetime.
How does the hold and booking process work?
How do I decide the right gardens and spaces for my event?
Our Special Events Team will help during the booking process to pick the perfect event flow for your day! You can make your day as unique as you or choose from one our fan favorites. To maximize your garden experience, you can opt for an all-outdoor wedding (weather permitting) with a Tempietto Ceremony, Terrace and Great Hall Cocktail Hour, and South Formal Garden Reception. If you’d like to give your guests a break from the elements another great option is a South Formal Ceremony, Terrace and Great Hall Cocktail Hour, Dinner in the Rotunda, and Dancing in Kitchen 27!
Is a deposit required to book?
Yes. To finalize your booking, a deposit starting at $1,000 is required, along with a signed contract. The remaining balance is due 30 days before the event date, though you may make payments at any time before the deadline. We accept all major credit cards, checks, and money orders.
Do I have to be a member to have an event at Philbrook? Do I have to have a membership in addition to my wedding price?
No! Anyone can host an event at Philbrook.
Will there be anyone else in the museum during my wedding?
No. Your wedding is booked for your exclusive use on your special day.
What is the Philbrook capacity? How many guests may I have at my wedding?
Philbrook has multiple event locations inside and out to accommodate events for 5 to 500. We would be happy to schedule an appointment with you to walk through your options.
If we have planned an outdoor event, what do we do in the case of inclement weather at Philbrook?
For all outdoor events we require/provide a full alternate indoor plan. The Philbrook facility offers many options and we will work with you to design the Plan B of your dreams. We will work with you to identify when to make the call to switch plans and do it in plenty of time to ensure a seamless experience.
Can we have our dog be part of our wedding?
Yes! We do require that all furry friends have a designated companion to attend to their needs. They can only attend a Garden ceremony and must leave once the ceremony concludes. Unfortunately, they are not allowed inside the museum.
Can we have our ceremony rehearsal at Philbrook?
All our weddings include a 1-hour rehearsal on the day before the wedding subject to availability.
Does Philbrook have restrictions on certain items in the Villa and Gardens?
No decoration may be affixed to any of Philbrook’s property. This includes chandeliers, light fixtures, walls and trees. Restricted items include, but are not limited to, candles (battery-operated allowed), fireworks, balloons, bubbles, glitter, pins/tacks, confetti cannons, live animals, and items that are non-compliant with the museum’s Integrated Pest Management plan. Only flower petals and lavender may be thrown and only outside the Museum during wedding events. No food or drinks are to be served or consumed in the Historic Villa Philbrook, including Great Hall. See Event Policies guide for full details.
What is the standard rental time?
Wedding ceremonies packages include a 2-hour time block from 6p-8. Wedding reception packages include a 4-hour time block from 6p-10p. For an additional fee, you can extend the end time to midnight at the latest. To accommodate for event set-up during museum open hours, we typically allow vendor access starting at 3p. Post-event break-down must be completed within 1 hour.
Does Philbrook require a wedding planner? Will Philbrook have a team there during my event?
All weddings are required to have a wedding planner with a minimum 3-month package. Day-of coordinators are not permitted. Philbrook staff members do not provide wedding coordination, including, but not limited to, booking vendors, ceremony cues, décor arrangement, and dinner seating charts. Philbrook will have a member of our Special Events team onsite the day of to assist with Philbrook related questions and set-up and make sure your special day is running on time. We will also have a team of security and custodial support onsite throughout the evening.
What parking is available?
Philbrook has a full parking lot that guests are welcome to use complimentary. You can also contract a valet parking company for an additional fee.
Can you accommodate LGBT/cultural/religious events?
Yes – Absolutely!
Can I use any vendor I want at my wedding?
While we do not require particular vendors, all vendors are required to provide Philbrook with a Certificate of Liability Insurance and schedule all deliveries with our Special Events Team at the appropriate delivery location. We would be happy to provide a list of vendors on file.
What time can my guests arrive for the ceremony?
Guests may arrive 30 minutes before the wedding start time. These 30 minutes are in addition to the 4-hour event time.
Do you have a room for getting ready?
We do have one dressing suite available to your wedding party accommodating no more than 15 people. There are two vanity areas, clothing racks, restroom with shower, and lounge area. There is a door that exits directly from this room to the gardens for easy ceremony access. There is an additional conference room adjacent to Kitchen 27 may be rented at an additional fee and used as a second lounge, staging or meal area (subject to availability.)
How far in advance may I hold or book my wedding date?
We begin booking approximately 18 months in advance to ensure all museum programming has been scheduled.
Fountains and pools, long terraces of zoysia lawns, annual flower beds, and vine-covered niches—the grounds of Philbrook are a wonderland of natural beauty. From the terrace to the creek, the landscape moves from formal to informal in classic Italian villa style. Twenty-five acres of possibilities.
A country house in a city setting, the Villa Terrace is the optimum in elegance. Framed by signature arches and limestone staircases, the Terrace landing offers panoramic views of the formal Gardens, the reflecting pool and the Tempietto. Perfect for cocktail receptions and weddings up to 100 guests.
Breathtaking views of the Philbrook Gardens from the floor-to-ceiling glass wall in Kitchen 27 make an indoor event with an outdoor feeling. This sunken, curving triangular space and adjoining reception lobby with built-in-bar accommodates a seated dinner of up to 110 or a reception for 200. The patio offers the best al fresco dining in the city.
Want to make a grand entrance? The Rotunda’s terrazzo floors, ornate columns and atrium present a majestically lit setting for receptions, corporate gatherings and dinner parties. Once anchored by Rodin’s sculpture of Adam, it’s now home of the Rotunda Art Project, a rotating art installation.
Charles P. Williams Room
This room, equipped with a/v capabilities, provides a private, intimate space for business meetings, luncheons or receptions for up to 80 guests. Additionally, the CPW can be booked as an add-on for vendor meals, plate up, staging, or as a pre-ceremony lounge for wedding party.