Host An Event

You are welcome to place a 7-day complimentary hold on any one available date you’d like. This must be done in writing via email to our Special Events Team. This guarantees the date is yours while you weigh your venue options. If you’d like to move forward with booking after 7-days, our Special Events Team will send you an official contract. Once we receive a signed contract and the event rental deposit, you are officially booked!

Our Special Events Team will help during the booking process to pick the perfect event flow for your day. All outdoor events include an indoor weather back-up space. Check out all our available event spaces to get started!

A rental deposit of up to 50% of the rental value is due at the time of contract. The deposit is non-refundable and will be applied toward the overall balance. The remaining balance is due 30 days prior to the event.

No! Anyone can host an event at Philbrook.

Start times are to be determined and will be documented on your contract. All after-hours events require a start time of 6:00PM or later. All events must end no later than 12:00AM (additional fees apply for events extended past 10:00PM). Each rental includes at least 1-hour of setup and 1-hour for cleanup.

We have an amazing list of our favorite local caterers to choose from. You are required to select a caterer from the provided list. Limited exceptions will be considered for events with unique cultural, ethnic, or religious requirements.

All wedding receptions are required to have a professional wedding and event planner with a Full-Service Coordination package. Ceremony Only Wedding Packages are required to have wedding and event planner with at least a Day-Of or Month-Of Coordination package. Elopement packages and Non-Wedding events are encouraged to have a designated planner, but it is not required.

We have a limited supply of tables and chairs available for use. We recommend renting a majority of your equipment needs from third-party vendors. The Charles P. Williams and Patti J. Wilson Auditorium are the only spaces that include complimentary audio-visual set-up.

Décor may not be affixed to any wall, floor, or ceiling. Restricted items on property include but are not limited to sparklers, fireworks, glitter, pins/tacks, confetti cannons, live animals, and items that are non-compliant with the museum’s Integrated Pest Management plan. No live flame candles are allowed at an Event, except for food warming purposes.

We offer a 20% Discount for Non-Profits. We also offer a 10% discount on weddings for active military. Museum members do not receive a discount with membership.