Host An Event

You are welcome to place a 72-hour complimentary hold on any one available date you’d like. This must be done in writing via email to our Special Events Team. This guarantees the date is yours while you weigh your venue options. If you’d like to move forward with booking after 72-hours, our Special Events Team will send you an official contract. Once we receive a signed contract and the event rental deposit, you are officially booked!

Our Special Events Team will help during the booking process to pick the perfect event flow for your day. All outdoor events include an indoor weather back-up space. Check out all our available event spaces to get started!

Yes. A refundable $1,000 damage and cleaning deposit is due when signing to secure your date. This deposit will be returned after the event, pending inspection of the space. The first rental payment of 25% is due within one month of signing.

No! Anyone can host an event at Philbrook.

Open-hour event times will be determined and documented in your contract. All after-hours events require a start time of 6:00PM or later. All events must end no later than 11:00PM. Each rental includes at least 1-hour of setup and 1-hour for cleanup.

We have an amazing list of our favorite local caterers to choose from. You are required to select a caterer from the provided list. Limited exceptions will be considered for events with unique cultural, ethnic, or religious requirements.

Yes. All weddings at Philbrook require a planner to ensure your day runs smoothly. For weddings with 40 or more guests, a full-service planner is required and must coordinate with Philbrook staff and all vendors at least four months prior to the event. For micro-weddings, we ask for at least a day-of coordinator to manage timelines and event diagrams.

We have a limited supply of tables and chairs available for use. We recommend renting a majority of your equipment needs from third-party vendors. The Charles P. Williams and Patti J. Wilson Auditorium are the only spaces that include complimentary audio-visual set-up.

Yes. Décor may not be attached to walls, floors, or ceilings. Restricted items include, but are not limited to, flamed candles, sparklers, fireworks, glitter, pins/tacks, confetti cannons, rice, live animals, and any items not compliant with the museum’s Integrated Pest Management plan. No live flame candles are allowed, even in hurricane glass, except for food warming purposes.

Yes. Non-profits receive a 10% discount.