**This role requires weekend evening availability with occasional flexibility. 

Philbrook Museum of Art is seeking a full-time Custodian to join our fast paced, hardworking, Custodial Services Team!

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Our Custodial Services Team is primarily responsible for maintaining a consistently clean, safe and welcoming facility. As a member of this team, you will perform custodian duties within an assigned area to include sweeping, mopping, vacuuming, disinfecting, polishing, removing trash/recycling, and other general cleaning tasks. Work in this position may be performed indoors or outdoors. To be successful in this role, you must maintain reliable attendance in order to perform the essential duties.

Primary Essential Responsibilities

• Ensures all Museum premises, within an assigned area, are cleaned thoroughly and carefully on a regular schedule and as needed. Tends to safety concerns in an urgent manner
• Collaborates across departments in the performance of cleaning duties in sensitive areas such as galleries or storage rooms.
• Partners with the Events Team/Facilities team to ensure appropriate housekeeping services in preparation for, during, and following events
• Will monitor and/or participate in supply, furniture, and equipment moving activities, as needed
• Maintains stock of cleaning supplies and materials
• Supports efforts to organize and relocate items in storage
• Serve as a key member of the Emergency Response Team
• Foster a culture of collaboration

What You Will Bring

• A High school diploma or equivalent.
• A minimum of 1-2 years of custodial experience
• Experience with a range of cleaning methods, materials, and equipment used in custodian work.

The successful candidate…

• Must be able to lift 75 pounds, carry 35 pounds, and push up to 200 pounds. Required standing and walking 80% of the time.
• Is reliable, conscientious, and attentive to detail; and comfortable working in settings requiring a high degree of accuracy and care.
• Has the ability to perform basic math, including calculations using fractions, percentages, and/or ratios; read correspondence, diagrams, and technical manuals; write documents following prescribed formats; and/or present information to others.
• Can understand complex, multi-step written and oral instructions.
• Has the ability to work independently and collaboratively, using judgment and discretion to complete job duties, projects, and assignments.

Salary Information:

• Hourly rate of $15.00
• Employee Assistance Program (EAP)
• 403(b) retirement plan and matching for part-time employees that qualify

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Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Philbrook Museum of Art is looking for a friendly, helpful and enthusiastic individual to join the Guest Experience team.

Our Host role will facilitate fun, memorable, and quality experiences for guests, and provide a safe and secure environment for the Museum’s guests, staff, volunteers, collections, facilities and grounds. The Guest Experience Host will station in and move through the Museum’s facilities, galleries, and grounds, proactively engaging with and assisting guests, and ensuring the safety of people and artwork, with the goal of exceeding guest expectations.

About Us

Philbrook Museum of Art is a vibrant cultural institution in Tulsa, Oklahoma that welcomes approximately 150,000 visitors each year. A 1920s Italianate Villa nestled in 25 acres of designed gardens, the Museum features selections from an actively growing collection of approximately 16,000 objects as well as a dynamic and ambitious program of rotating exhibitions. Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

What You Will Do:

Customer Service and Safety

• Perform and execute high performance guest experience and safety operations by stationing and moving throughout the Museum’s campus (inside and out)
• Welcome guests, proactively engage with guests to provide information and answer questions related to the Museum, Collection, Gardens, programmatic offerings, and amenities
• Help maintain the safety of people and artwork by communicating visitor guidelines and enforcing safety and security procedures
• Support ongoing efforts to ensure institutional accessibility and inclusion; respond to guest inquiries and complaints; collect and share visitor feedback; and maintain a safe and organized appearance in all locations
• Assist a team of Guest Experience Sales Associates during peak attendance times by greeting guests and scanning digital tickets at the Museum’s admissions desk

Relationship Management

• Deliver exceptional customer service and demonstrate the highest standards of integrity and professionalism when interacting with Philbrook Members and the public.
• Share any relevant information with management and other departments to ensure a successful outcome daily.

What You Will Bring:

• High School diploma or equivalent with combination of education, training, and experience
• At least 6 months of customer service experience; preferably in public facing position

Qualifications:

• Excitement for and commitment to our mission
• Team player and friendly demeanor
• Ability to multi-task
• Excellent attendance and punctuality

Schedule Information:

Weekly hours: 15-29

Evenings/Weekends

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Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Institutional Overview

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview

The Controller is responsible for overseeing key accounting operations that support the financial stewardship of Philbrook. This role ensures audit readiness, maintains accurate financial reporting, and supports the organization’s budgeting and financial planning processes. The Controller works closely with the CFO and business office team to strengthen internal controls, improve processes, and provide clear financial insights to staff and board leadership.

Essential Responsibilities

Audit & Tax Compliance

• Maintain audit readiness and coordinate preparation for the annual financial audit and required tax schedules
• Serve as a liaison with external auditors ensuring audit schedules and supporting documentation are timely and accurate
• Ensure accounting practices comply with applicable accounting standards and nonprofit fund accounting requirements

Accounting Operations

• Prepare and review accounting entries related to investment activities
• Perform and oversee monthly bank reconciliations to ensure accuracy and completeness
• Review monthly journal entries for accuracy and compliance with accounting policies
• Maintain appropriate internal controls and accounting documentation.

Financial Reporting & Systems

• Build and maintain financial reports within Sage Intacct to support management and board reporting needs
• Prepare financial analysis, as requested, for management review
• Occasionally present financial information at board committee and all-staff meetings.

Budgeting, Financial Planning & Process Improvement

• Assist the CFO in developing and maintaining Philbrook’s budgeting process
• Provide financial insights to improve planning and decision making. 
• Meet regularly with Philbrook project owners to review performance, assess over-/under-performance against budgets, and help ensure overall net performance goals are achieved.  
• Support and lead initiatives to enhance financial processes, reporting efficiency, and internal controls.
• Evaluate business processes and make recommendations to improve operational effectiveness.

Equivalent Education/Experience

Bachelor’s degree (or equivalent work experience) in any of the following or related fields:

• Bachelor's Degree (B.A. or B.S.) in Accounting from a four-year accredited college or university
• 7-10 years of progressively responsible fund accounting experience, preferably in non-profit accounting environments
• Demonstrated experience managing or coordinating the annula financial audit as primary job responsibility. 
• Skilled at preparing financial reports, interpreting data, and providing recommendations to senior leadership. 

Knowledge/Skill/Ability

• Strong understanding of nonprofit fund accounting and financial reporting standards
• Ability to translate financial data into actionable insights for non-financial audiences
• Strategic thinker with exceptional analytical, organizational, and communication skills
• Motivated to drive process improvements and make a visible impact on the organization
• Advanced computer skills in Excel and MS Office
• Strong collaborative and relationship management skills

Preferred Qualifications:

• Experience with Sage Intacct
• Active Certified Public Account (CPA) license

Job Information:

• Monday - Friday
• PTO & Sick Time
• 12 paid holidays per year
• Medical, Dental, and Vision Insurances
• Retirement Plan
• Membership

***Please provide a full application and Cover Letter to be considered.

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Criminal background check required.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Institutional Overview

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview

Proactively performs or oversees daily care, maintenance, construction, and long-term planning for all Philbrook buildings and infrastructure, including preventive maintenance, repairs, and assigned capital projects. Upholds and advises on policies related to care and maintenance of historic and non-historic structures; administers construction projects, including bid procurement, contract negotiation, scheduling, budgeting, general project management, and recordkeeping for all projects. Supervises engineering, maintenance, and custodial staff.   

Essential Responsibilities

Facilities Management

• Collaborate with Horticulture, Collections & Exhibitions, and Events teams to ensure continuity of care throughout Philbrook campus and maintain a safe and welcoming environment for staff and guests. 
• Handle budgeting, RFPs, bid selection, project management, and record-keeping for all building-related projects, including annual maintenance, general repairs, and assigned capital projects.  
• Serve as a staff resource for complex projects and long-range planning by consulting, reading, analyzing, and interpreting building and design plans, as-built documents, blueprints, and schematics. 
• In collaboration with museum leadership, plan, negotiate, administer, and implement building services, security, and construction contracts. Oversee all contractors working on the facility or grounds infrastructure.  

Campus Operations 

• Inspire a culture of collaboration and proactive support for institutional activities at all levels.  
• Oversee Assistant Manager for Operations, who manages Event Support staff. Ensure smooth operational support for all on-site events.  
• Serve as ADA Site Coordinator, ensuring appropriate access for all. 

Organizational Leadership

• Serve as the primary organizational liaison to all building-associated service providers and vendors.   
• Develop and manage operating budgets for engineering, custodial, and museum maintenance projects while monitoring expenses and maintaining department efficiencies.  Develop assigned capital budgets. 
• Manage engineering, maintenance, event operations, and custodial teams to assure productivity, efficiency, and continuous improvement of the staff.  Monitor and evaluate performance and provide coaching, training, and corrective actions as required. 

Safety and Emergency Response

• In collaboration with museum leadership and partnering with Manager of Safety & Security and Chief Registrar, implement the museum’s safety and security policies, standards, and emergency preparedness plans to ensure a safe and secure environment for visitors, staff, and the collection. 
• Work closely with museum leadership to mitigate or minimize risks to artwork, facilities, personnel, and visitors.  
• Be on call 24/7 for emergencies. Coordinate and oversee building recovery process when needed.  

Equivalent Education/Experience

Bachelor’s degree (or equivalent work experience) in any of the following or related fields: 

• Architecture or engineering
• Facility, construction, or project management
• Historic preservation  

OR First Class Engineer’s license

+ Plus a minimum of five years of progressively responsible professional experience

Knowledge/Skill/Ability

• Excellent project management skills, able to plan, organize, assign, and coordinate the activities of subordinate staff.
• Keen understanding of construction methods, building systems, local building codes, and historic preservation standards and methods. 
• Comfortable reading blueprints, architectural drawings, construction specifications 
• Able and willing to perform hands-on tasks when appropriate 
• Must possess high-level interpersonal skills and the ability to work independently and collaboratively, communicating effectively with a broad range of stakeholders, colleagues, and contractors
• Organized, innovative, budget-minded, attentive to detail, and committed to excellence, and possessing an open-minded outlook
• Efficiently operate Microsoft Office products
• Must be able to meet physical demands and working conditions

Job Information:

• Monday - Friday 
• PTO & Sick Time
• 12 paid holidays per year
• Medical, Dental, and Vision Insurances 
• Retirement Plan
• Membership 

***Please provide a full application and Cover Letter to be considered.

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Criminal background check required.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

***We will be hiring either 2 part time or 1 full time person, depending on the applicants. 

Philbrook Museum of Art is a vibrant cultural institution in Tulsa, Oklahoma that typically welcomes over 120,000 visitors each year. Oklahoma is home to 39 Native nations—the most of any in the United States—representing various cultural regions including the Eastern Woodlands and Plains, among others. Tulsa has one of the highest percentages of Native populations in the country and is at a confluence of three tribes: Cherokee, Muscogee (Creek), and Osage.

A 1920s Italianate Villa nestled in 25 acres of designed gardens, Philbrook features a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 16,000 objects, about 5,000 of which are from Native North American artists. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

As the Building Engineer, you are primarily responsible for ensuring proper, safe, and efficient operation of the air handling systems and associated equipment. This position will also maintain mechanical equipment throughout the Museum, and upholds policies and standards related to care and maintenance of historic and non-historic structures.

What You Will Do

• Operate the mechanical and electrical systems including all boilers, chillers, and auxiliary equipment, pumps, controls, and valves.
• Checks operating equipment in each mechanical area daily and log operating parameters, note safety discrepancies, and make minor adjustments and repairs, as needed.
• Perform preventative maintenance to all equipment in the required time periods, and shut down and start up work, and standby units as required to meet normal and emergency requirements.
• Identify safety hazards and take appropriate actions to protect personnel and visitors.
• Maintain and repair electrical and plumbing equipment.
• Maintain prompt and reliable attendance in order to successfully perform the duties of the job.
• Fosters a culture of collaboration and proactive support for institutional activities.

What You Will Bring

• First Class Stationary Engineers License required
• High school diploma or equivalent combination of education, training, and experience
• 3 to 5 years of experience with mechanical equipment to include chillers, boilers, pumps, and air handlers.

Qualifications

• Advanced knowledge and skill in operating and repairing standard facility systems including mechanical and electrical systems, HVAC, water and plumbing systems.
• Intermediate knowledge of standard procedures for responding to emergency situations involving malfunctions of facility systems or required shutdowns due to safety and security issues.
• Must be able to lift, carry, and push 60lbs.

SCHEDULE INFORMATION:

• Full Time: 9:00am - 5:00pm or 8:00am - 4:00pm Monday through Friday and every other Sunday (with occasional evenings/weekends)
• Part time hours are flexible (but will include occasional evenings/weekends) 

***Background Check required.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.