For ease in planning, and for your ultimate satisfaction, please review the information on our website and request availability for your event date first with the Philbrook Events Department. The Event staff will assist you in the booking process and are available by appointment in-person, phone or email to answer any questions before booking. We are happy to place a hold on one date at no charge while you finalize your big decision.
Philbrook and Spain Ranch Weddings
If you’re looking for a classic garden ceremony and a hip reception, consider a Philbrook Ceremony followed by a Reception at the Black or White barn at Spain Ranch. Select from 25 acres of formal and informal garden ceremony locations at a fine art museum with the peace of mind of an indoor weather plan. Following the ceremony, your guests can enjoy a scenic drive on Riverside to Spain Ranch, where stylish black and white themed barns await for cocktail hour, dinner and dancing.
How do I reserve my ceremony and/or reception at Philbrook Museum of Art?
Is a deposit required to book?
Yes. To finalize your booking, a $1000.00 deposit is due for Weddings, along with a signed contract. For all weddings and events, the balance is due 30 days before the event date to avoid event cancellation, though you may make payments at any time before the deadline. We accept all major credit cards, money orders and checks.
Do I have to be a member to have an event at Philbrook? Do I have to have a membership in addition to my wedding price?
No. Anyone can host an event. Donors and Members at the $2,000 levels and above receive discounts.
Will there be anyone else in the museum during my wedding?
No. Your wedding is booked for your exclusive use on your special day.
What is the Philbrook capacity? How many guests may I have at my wedding?
Philbrook has multiple event locations inside and out to accommodate events for 5 to 500. We would be happy to schedule an appointment with you to walk through your options.
If we have planned an outdoor event, what do we do in the case of inclement weather at Philbrook?
For all outdoor events we require/provide a full alternate indoor plan. The Philbrook facility offers many options and we will work with you to design the Plan B of your dreams. We will work with you to identify when to make the call to switch plans and do it in plenty of time to ensure a seamless experience.
Can we have our ceremony rehearsal at Philbrook?
All our weddings include a 1-hour rehearsal on the day before the wedding subject to availability.
Does Philbrook have restrictions on décor?
No decorations may be affixed to any of Philbrook’s property. This includes chandeliers, light fixtures, walls and trees. Prohibited items include confetti, glitter, bubbles, balloons, rice, birdseed, open flame including but not limited to real candles, sparklers, wish lanterns, fireworks, and similar items. Philbrook staff is not responsible for placing your décor items.
What do you suggest we use as favors for our grand exit?
Acceptable items include real flower petals, dried lavender, glow sticks, or a variety of other eco-friendly, biodegradable items. Please feel free to make a suggestion for our consideration.
How much time do we have to set up and tear down the event? What time can my vendors come in?
To accommodate for event turnaround time after the museum has closed, we typically allow vendor access 2 hours prior to the event. Post-event vendor break-down must be able to be completed within 1 hour. Philbrook is open to the public Wednesday – Sunday, 9AM – 5PM and Fridays 9AM – 9PM. Kitchen 27 is open Wednesday through Sunday, 11AM – 2PM for Lunch, Saturday & Sunday Brunch, 10AM – 2PM.
Do I need a wedding planner? Who will be there during my event?
Yes. All Weddings require a planner.
Our team is onsite the day of your wedding to set up ceremony chairs, admit vendors on property, and make sure your special day is running on time. Kitchen 27 provides a lead and catering service team to ensure your reception is set and served. Philbrook does not: customize ceremony cues, readings or programmatic elements, recommend or book vendors, assist with dinner seating charts, decorating, invitations, or other peripheral decisions or activities. If you have additional questions, please don’t hesitate to ask.
If I book my wedding at Philbrook, what photography opportunities do I have at Philbrook?
All weddings include an additional garden photo session to be scheduled anytime in advance of or after the wedding (photographer of your selection.) Additionally, on the day of the wedding, the wedding party may arrive up to 2 hours prior to the ceremony for pictures and this time is in addition to your 4-hour rental. Depending on your event timeline, you may choose to take additional photos after your ceremony. To schedule your photography session, please contact Angel Lazio at 918-748-5347 or firstname.lastname@example.org
Can you accommodate LGBT/cultural/religious events?
Yes – Absolutely!
Can I use any vendor I want at my wedding?
While we do not require particular vendors, all vendors are required to provide Philbrook with a Certificate of Liability Insurance and schedule all deliveries with our Event Coordinator at the appropriate delivery location. We would be happy to provide a list of vendors on file.
How late can my wedding go?
Custom Weddings may extend their rental to a maximum of 6-hours ending at Midnight. (No exceptions. Fees apply.)
What time can my guests arrive for the ceremony?
Guests may arrive 30 minutes before the ceremony start time. These 30 minutes are in addition to the 4-hour event time.
Do you have a room for getting ready?
We do have one dressing suite available to your wedding party accommodating no more than 15 people. There are two vanity areas, clothing racks, restroom with shower, and lounge area. There is a door that exits directly from this room to the gardens for easy ceremony access. There is an additional conference room adjacent to Kitchen 27 may be rented at an additional fee and used as a second lounge, staging or meal area (subject to availability.)
How far in advance may I hold or book my wedding date?
We begin booking approximately 18 months in advance to ensure all museum programming has been scheduled.