You can put a 30-day, no-cost courtesy hold on any one available date you’d like. This must be done in writing via email to our Special Events Team. The hold starts the day you confirm your request or visit the Museum. Once 30 days have passed, if there’s another party interested in the same date, you will have 48 hours to make your decision. We will honor you hold until another party challenges. If you decide to move forward with booking, Philbrook must receive a signed contract and the event rental deposit. Inquiry of a date does not guarantee a hold.
Private Events
Philbrook makes a unique and historic setting for any private event. We’ll help manage the details, from valet service and floral arrangements to equipment rentals and entertainment so that your event planning goes smoothly, and your experience unforgettable.
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Private Event FAQ
Q:
How does the hold and booking process work?
A:
Q:
Do I have to be a member to have an event at Philbrook?
A:
No! Anyone can host an event at Philbrook.
Q:
Do you allow political events?
A:
Yes – Provided that it abides by our Philbrook Event Policies and has no fundraising element
Q:
What A/V capabilities does Philbrook have?
A:
Philbrook is equipped to handle everything from outdoor sound to full screen presentations in our auditorium! Ask our Special Events Team for a full guide of Audio-Visual Packages (additional fees may apply)
Q:
What is Philbrook's capacity?
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Philbrook has multiple event locations inside and out to accommodate events for 5 to 500. We would be happy to schedule an appointment with you to walk through your options.
Q:
Does the Museum have its own tables, chairs, or equipment?
A:
Yes, the Museum offers some basic event necessities such as tables of various sizes, chairs, and some high-top tables, to name a few. Ask our Special Events Team for a full guide of event equipment packages (additional fees may apply).
Q:
Can you accommodate an award ceremony and dinner in one evening?
A:
Absolutely – Philbrook has facilities to move your guests from dinner in the grand Rotunda or dining room into a presentation in the Patti Johnson Wilson Hall, our auditorium. The auditorium capacity is 250.
Q:
Can Philbrook accommodate events during museum open hours?
A:
Yes! Our Patti J Wilson Auditorium and Charles P Williams Conference Room are great options for casual daytime events from seminars to business meetings to showers.
Q:
What parking is available?
A:
Philbrook has a full parking lot that guests are welcome to use complimentary. You can also contract a valet parking company for an additional fee.
Patti Johnson Wilson Hall
Intimate theater setting for presentations, meetings, concerts, film screenings, theatrical performances, even wedding ceremonies. The auditorium offers full audio-visual, with backstage access to a private, furnished green room with full bath and shower, and lit vanity for pre-show needs. Floor-length curtains open to reveal Terrace and garden views.
Rotunda
Want to make a grand entrance? The Rotunda’s terrazzo floors, ornate columns and atrium present a majestically lit setting for receptions, corporate gatherings and dinner parties. Once anchored by Rodin’s sculpture of Adam, it’s now home of the Rotunda Art Project, a rotating art installation.
Villa Terrace
A country house in a city setting, the Villa Terrace is the optimum in elegance. Framed by signature arches and limestone staircases, the Terrace landing offers panoramic views of the formal Gardens, the reflecting pool and the Tempietto. Perfect for cocktail receptions and weddings up to 100 guests.
Dining Room
Breathtaking views of the Philbrook Gardens from the floor-to-ceiling glass wall in the dining room make an indoor event with an outdoor feeling. This sunken, curving triangular space and adjoining reception lobby with built-in-bar accommodates a seated dinner of up to 110 or a reception for 200. The patio offers the best al fresco dining in the city.
Charles P. Williams Room
This room, equipped with a/v capabilities, provides a private, intimate space for business meetings, luncheons or receptions for up to 80 guests. Additionally, the CPW can be booked as an add-on for vendor meals, plate up, staging, or as a pre-ceremony lounge for wedding party.
Philbrook Cabin
Philbrook is proud to partner with award-winning artist Karl Unnasch to present SLUMGULLION (The Venerate Outpost), a full-scale log cabin built from the skeleton of a late-1800s pioneer home.
Gardens
Fountains and pools, long terraces of zoysia lawns, annual flower beds, and vine-covered niches—the grounds of Philbrook are a wonderland of natural beauty. From the terrace to the creek, the landscape moves from formal to informal in classic Italian villa style. Twenty-five acres of possibilities.
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